The ByLaws of Phoenix-Gaming

Article I The establishment & purpose of Phoenix-Gaming

Section 1. Our existence, the creation of our community & the prevailing, governing rules:
  1. Our community came into existence on May 27, 2005, when we established our first server.
  2. Our community was founded when we met in a democratically organized manner on June 5, 2005.
  3. Our membership was initially comprised of those that had registered in our temporary forums, and those members active in the community lost to us on May 25, 2005, with the exception of one individual.
  4. Our community shall be a democratic community, with each member having voice and vote during our community meetings. The day-to-day administration of our community shall be managed by the Senior Level Administrators, whom are duly elected into positions of responsibility; the Senior Level Administrators shall meet in Executive Session before each Community Meeting or when significant issues arise and shall act in the best interest of the community upon time sensitive matters, or bring forward options for the community to decide upon as a whole should time permit. The prevailing, governing rules for our community meetings shall be Roberts Rules of Order. Proper reference for parliamentarian procedures may be made at the RulesOnline web site.
Section 2. Our community name & identifying tags:
  1. The name of our community shall be Phoenix-Gaming, as decided upon by majority vote of our membership in our very first community meeting on June 5, 2005.
  2. Our tags worn in game play shall be [FTA]. The brackets shall be in red, the letters FTA shall be in yellow and the player name is permitted to be any color or combination of colors. FTA stands for "From The Ashes" which is where we rose from to form this community. These tags were decided upon by majority vote of our membership in our very first community meeting on June 5, 2005.
Section 3. Our purpose is defined within our Charter, that purpose is reiterated here:
  1. The members of Phoenix-Gaming are those of a tight knit community that share a strong feeling of kinship and friendship for one another. Phoenix-Gaming and the subsequent ?From The Ashes? community are the result of time, effort, and finance provided by a dedicated and indescribably generous group, which comprise all that Phoenix-Gaming and the community behind it stand for. With camaraderie lying at the heart of our community, we seek to preserve this above all else. Those who treat our community and its members with respect shall be treated in kind. Joining us to game is a privilege, not a right. Please remember that it is our home first and a place for others to game second. Phoenix-Gaming is a place to relax and have a good time among friends. As such, it is a place first and foremost for friendship and recreation.

Article II Qualification for membership.

Section 1. Membership types and privileges:
  1. New members are members that are within their first 90 (ninety) days of membership after having received membership approval by voting action.
  2. Standing members are members that have been a member for more than 90 (ninety) days, Standing members shall include Charter members.
  3. Charter members are the members present when our community was established on June 5, 2005.
Section 2. The requirements for membership shall include the following:
  1. An applicant must be at least 16 years of age.
  2. An applicant must participate for at least sixty (60) days from the date of their post requesting membership. That post shall be made in the "Interested in joining FTA" forum on the web site.
  3. An applicant may obtain membership sooner if a standing member wishes to sponsor the applicant and presents the applicant to the membership for sponsorship by motion at a Community Meeting. Sponsorship, if approved by the members of the community, allows an applicant early membership with the sponsor responsible for the member and the sponsor shall also guide the member through the remaining time of their sixty (60) day applicant process. A sponsored member may not sponsor another member until after their sixty (60) day applicant processes and they achieve standing membership.
  4. An applicant must actively participate on TeamSpeak and on our gaming server(s). This needs to be done on a regular basis, at least a few times each week. This participation will allow the standing members an opportunity to get to know the applicant, and the applicant will get to know the membership and the ways of our community.
  5. An applicant is encouraged to attend our Community Meetings while in an applicant status, this will afford their being able to become familiar with our democratic processes. Attending our meetings while in an applicant status may be excused for extraordinary circumstances, such as work schedule or school studies.
  6. Applicants are required to read these ByLaws and our Charter after posting their interest to join.
Section 3. Member departure from membership.
  1. When a member chooses to leave Phoenix-Gaming for any reason, they are required to post that departure in the Sticky Post "Departure Thread" in the Bird House forum.
  2. Once the post is made, the member departing must remove their tags and their departure will be considered effective the moment the post is received in the forum.
  3. Phoenix Nest privileges will be removed by the Forums Administrator as soon as the thread is read by that administrator.
  4. The member's removal from the community roster will become an agenda item for community action at the next regularly scheduled meeting.
Section 4. Members requesting extended absence.
  1. Members that must be on extended absence due to work, school or life events are required to post in the "Absence Forum" that they will be on extended absence, stating how long they expect to be away. This requirement exists for those expecting to be absent for more than thirty (30) days.
  2. Once a member has posted their extended absence, they must renew their absence notification every ninety (90) days.
  3. Extended absence is normally not valid for more than one hundred and eighty (180) days unless brought before the membership in a community meeting for approval of an absence that is greater than one hundred and eighty days. If approved by the community, the absence may be granted for up to a full year.
Section 5. Member removal due to lack of participation.
  1. A member that does not participate on at least the gaming server, teamspeak server or forums for a period of ninety (90) days will be considered as inactive.
  2. Reasonable effort shall be made by the Secretary to contact the inactive member prior to the inactive member being brought forward as an agenda item at a regularly scheduled community meeting for removal due to lack of participation.
  3. This section shall not apply to members in compliance with Section 3 of this Article.
Section 6. Re-application for membership.
  1. A member that departs from membership on good terms, or a member removed due to lack of participation must re-apply for membership through the same processes outlined in Section 1 of this Article.
  2. A member removed by the community under less than favorable conditions, such as under a permanent ban being instituted against the member by formal action at a community meeting is not eligible to re-apply for membership until they first appeal their ban and that ban is successfully lifted.
Section 7. Limitations of Sponsorship.
  1. A Standing member may bring an applicant forward for sponsorship at a Community Meeting, as specified in Article II, Section 2, Paragraph (C). Should the sponsored member be approved for membership and accepted as a New member, the Standing member that sponsored the New Member may not nominate another applicant for 30 (thirty) days.
  2. A New member may not sponsor an applicant during their first 90 (ninety) days in membership. Once a New member becomes a Standing member, paragraph (A) above shall apply.

Article III Officers and their election.

Section 1. Officers to provide order and direction at meetings.
  1. The office of Moderator shall be a primary office. The position requires the holder of the office to chair the community meetings, following Roberts Rules of Order to ensure a complete democratic process takes place. The Moderator may not vote except in the instance of a need for a tie-breaker vote or for membership vote. The Moderator may bring any motion to the floor that does not pertain to the agenda item, excluding incidental motions to the main motion made by any other member on the agenda item being discussed. The Moderator shall also audit the web administration, thus assuring the continuity of our web hosting service providers and our domain names. The term of office shall be six (6) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the months of May and November with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  2. The office of Parliamentarian shall be a shall be a secondary office. The position requires the holder of the office to perform as Moderator in the absence of the Moderator, and to ensure parliamentarian process are adhered to during the democratic processes of our meetings. The term of office shall be six (6) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the months of August and February with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  3. The office of Secretary shall be a Primary office. The position requires the holder of the office to record our meetings, both in written and in electronic recording formats to ensure our affairs are documented and available for review by the community members. The term of office shall be six (6) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the months of May and November with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  4. The office of Assistant Secretary shall be a Secondary office. The position requires the holder of the office to assist the Secretary during meetings, and to act in the capacity of Secretary in the absence of the Secretary. The term of office shall be six (6) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the months of August and February with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
Section 2. Officers to provide financial security for our community.
  1. The office of Treasurer shall be a Primary office. The position requires the holder of the office to receive donations, pay properly tendered invoices and to disburse funds at the direction of the majority of members of our community. The term of office shall be six (6) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the months of August and February with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  2. The office of Vice Treasurer shall be a Secondary office. The position requires the holder of the office to assist the Treasurer in the receipt of donations, the payment of properly tendered invoices and to disburse funds at the direction of the majority of members of our community. The term of office shall be six (6) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the months of May and November with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  3. At each regularly scheduled meeting, the Treasurer or Vice Treasurer shall provide an accounting of funds received and of funds disbursed. Each shall audit the other to ensure the propriety of all disbursements and that funds remain sufficient for the community to exist by paying the invoices of servers and other approved disbursements, as authorized by the majority of members of the community.
  4. Due to PayPal restrictions, and the restrictions of our primary checking account upon which PayPal is anchored to, the members eligible to hold these two offices must be at least eighteen (18) years of age and reside within the United States.
  5. Proper transfer of office shall include the surrender of all account information to both the checking account and the PayPal account to the gaining office holder. Signature cards must be signed and returned to our bank by the gaining office holders prior to the office being considered fully assumed by the gaining office holder. The preceding office holder should remain available during the transition period to assist in the transfer process; the transfer process normally takes from two (2) to four (4) weeks.
Section 3. Officers to provide administration over our gaming servers, web site and all related community aspects.
  1. The office of Lead Administrator shall be a Primary office. The position requires the holder of the office to supervise and to administrate all community held gaming servers, and to supervise the actions of all subordinate administrators (RCON administrators, TeamSpeak administrators and similar gaming server administration positions). The term of office shall be twelve (12) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the month of May with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  2. The office of Deputy Lead Administrator shall be a Secondary office. The position requires the holder of the office to assist the Lead Administrator in the supervision of and the administration of all community held gaming servers, and to supervise the actions of all subordinate administrators ( RCON administrators, TeamSpeak administrators and similar gaming server administration positions). The term of office shall be twelve (12) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the month of November with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  3. The office of Forum Administrator shall be a Secondary office. The position requires the holder of the office to supervise the administration of the community forums. The term of office shall be twelve (12) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the month of May with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
  4. The office of Web Administrator shall be a Secondary office. The position requires the holder of the office to supervise the administration of the community web sites, including hosting services and domain names. The Moderator shall be the auditing member for assurance of continuity. The term of office shall be twelve (12) months. Elections for this position shall commence with either re-affirmation or nominations occurring at the first meeting in the month of May with elections occurring at the next, regularly scheduled meeting. Nominations shall occur for the two week period between meetings. If no other nominations are received and the incumbent wishes to remain in office, a re-affirmation vote must occur.
Section 4. Senior Administrator designation and limitation of Primary & Secondary offices.
  1. The offices of Moderator, Parliamentarian, Secretary, Treasurer, Vice Treasurer, Lead Administrator, Deputy Lead Administrator, Forum Administrator and Web Administrator shall be designated as Senior Level Administrators with knowledge of all server, web hosting and domain name information and passwords. These individuals shall be charged with the ultimate responsibility of ensuring our continued, uninterrupted existence.
  2. No member may hold two Primary offices. A member may hold two secondary offices or a mixture of a primary and a secondary office simultaneously. Should a member that holds two secondary offices wish to hold a primary office, that member must surrender (resign) from one of the secondary offices.
  3. No more than two offices may be held by any one member at a given time.
  4. Committee appointments for the Match & Scrim committee, the Administration committee (other than Lead Administrator or Deputy Lead Administrator), or the Action Committee are not considered office positions.
  5. The immediate prior office holders of elected positions shall remain capable backup Senior Level Administrators, as an additional assurance of our continued existence.
  6. The Senior Level Administrators shall meet in Executive Session immediately prior to a Community Meeting and at times when business affairs need to be conducted. The administration Committee shall be chaired by the Moderator, the Parliamentarian shall chair in the absence of the Moderator, or any member of the Senior Level Administrators may perform chair duties in the absence of both the Moderator and the Parlimentarian.
  7. Only when an individual specified in Paragraph A and Paragraph D above is removed under less than favorable conditions shall all passwords be changed to ensure the integrity of our community.

Article IV Committees, their officers, their duties and responsibilities.

Section 1. The Match & Scrim Committee.
  1. The Match & Scrim Committee is comprised of no fewer than three (3) members yet no greater than five (5) members at large, there is no restriction upon age or geographic location for membership to this committee. Members of the Match & Scrim Committee are elected from the membersip at large and must be nominated for a position on this committee. The term of an elected appointment is six (6) months. Elections for appointment shall take place at the first regularly scheduled meetings in the months of June and December, with nominations occurring for the two weeks prior to the specified meetings. Members may hold consecutive terms of appointment with no limitation. There is no quorum requirement on this committee to meet or to act.
  2. The Match & Scrim Committee shall appoint their own chair. The chair of the committee shall preside over any meetings the committee may hold and shall provide a report of the committee efforts to the membership of the community at regularly scheduled meetings. In the absence of the chair, any member of the committee may act on behalf of the chair upon approval of the other members of the committee.
Section 2. The Administration Committee.
  1. The Administration committee is comprised of the Senior Level Administrators (specified in Article III, Section 4, Paragraph (B) of these ByLaws) and an adequate number of members at large to sufficiently administrate all of our gaming servers (RCON administrators and TeamSpeak administrators) there is no restriction upon age or geographic location for membership to this committee. This committee shall be responsible for coordinating the effective administration of our gaming servers.
  2. Other than the Senior Level Administrators, all members of the Administration Committee are elected for appointment to a position on this committee. The term of an elected appointment is unexpiring, so long as the member demonstrates a presence on the gaming servers, a reasonable level of matuirty in their actions and attends committee meetings (as decided by the membership of the Administration Committe).
  3. A member at large may apply for membership to the Administration Committee by notifying the Lead Administrator or Deputy Lead Administrator at any time. Once application is made, the member name is placed on a list of consideration for the Administration Committee to approve as a viable nominee. Elections for appointment shall take place whenever a vacancy exists, such elections will occur at a regularly scheduled Community Meeting.
  4. There quorum requirement for this committee to meet or to act is one-third (1/3) of the committee membership.
  5. The Lead Administrator shall be the duly recognized chair of the committee, with the Deputy Lead Administrator being the duly recognized vice-chair of the committee.
  6. This committee shall decide upon all affairs surrounding our servers; such affairs include game types, maps and administration tools. The map rotation, game types and other server specific decisions shall be based upon input received through the community members at large and from a consensus of the patrons that frequently visit our servers through open meetings conducted by this committee.
  7. Particular map removals, map inclusions and game type decisions of an insignificant nature may be made by this committee within its own membership during open meetings. This authority will allow for an optimal gaming experience by both members of our community and our patrons.
Section 3. The Action Committee
  1. The Action Committee is comprised of seven (7) members. Members of the Action Committee are elected from the membersip at large and must be nominated for a position on this committee, there is no restriction upon age or geographic location for membership to this committee. The term of an elected appointment is six (6) months. Elections for appointment shall take place at the first regularly scheduled meetings in the months of June and December, with nominations occurring for the two weeks prior to the specified meetings. Members may hold consecutive terms of appointment with no limitation.
  2. The Action Committee will internally elect their Chair and a Vice Chair to coordinate and conduct meetings. The Vice Chair will perform in the absence of the Chair.
  3. All Action Committee measures are temporary pending review and approval by the Phoenix-Gaming community.
  4. It is the responsibility of the Action Committee to take appropriate action or measures, should the need arise, when a member of our community or a regular guest (patron) performs actions that are against our charter. These actions may include but are not be limited to hacking, cheating, verbally abusing another person on the server or in the forums after being warned against such actions, or any other conduct deemed to be detrimental to the Phoenix-Gaming community by the Action Committee.
  5. When a situation is brought to the attention of any member of the Action Committee, the Chair and all other members shall be notified immediately by that member making a notification post in the private, closed forum that only the Action Committee may view. The Chair (or Vice Chair in the absence of the Chair) of the Committee shall then ensure that all pertinent information is brought forward to the members of the committee (server logs and any other substantiating information). A listing of the possible actions to be decided upon shall also be presented to the committee members by the Chair (or Vice Chair in the absence of the Chair).
  6. Four (4) members of the Action Committee must be present for a quorum to exist and for a decision to be rendered.
  7. Committee members shall meet at the earliest opportunity and review the information, those not able to attend an actual meeting are expected to respond to the Chair within the closed, private forum as soon as possible so that their input is considered and that an appropriate action decision may be implemented in a timely manner.
  8. The Chair (or Vice Chair in the absence of the Chair) will post the interim decision of the Action Committee in the Bird House for review by community members prior to the issue being raised at the next regularly scheduled Community Meeting.

Article V Meetings of the community.

Section 1. Regularly scheduled meetings.
  1. Regularly scheduled meetings shall occur bi-weekly, on Sunday at 6:00 p.m. Eastern Time.
  2. A quorum is required to exist before the meeting may be called to order. A quorum is constituted of nine (9) members, in addition to the Moderator.
  3. Should a regularly scheduled meeting fall on a holiday weekend, or should there not be a quorum present to conduct the meeting within thirty (30) minutes of the meeting start time, the meeting will occur the following Sunday at 6:00 p.m. Eastern Time. Paragraph (A) above shall then occur from that meeting in order to resume the bi-weekly schedule.
  4. Holiday weekends shall include Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterens Day, Canadian Thanksgiving Day, United States Thanksgiving Day. Christmas Day and New Years Day shall be addressed in Paragraph (E) of this Section.
  5. The weekend most proximal to the holiday shall be recognized as the exception, should this be when the regularly scheduled meeting is to occur then the meeting will occur one week later, with resumption of the schedule specified in Paragraph (A) above being implemented. Should the regularly scheduled meeting fall before or after that weekend, there shall be no exception to the meeting, the meeting shall be conducted as scheduled.
  6. The community shall take a recognized three week break from regularly scheduled meetings during the Christmas and New Years holidays; the starting date for this period of time shall be decided upon at the first regularly scheduled meeting in December.
Section 2. Special Called meetings.
  1. When a significant event occurs within the community of a time sensitive nature, the Senior Level Administrators shall meet and act upon the event with the best interest of the community as their guiding purpose.
  2. In overwhelming instances, however, special called meetings shall be instituted and draw as much of the entire community as is possible in a short span of time, such overwhelming instances shall impact the greater majority of members within the community.
  3. Special called meetings shall be scheduled within a reasonable period of time (no more than twenty-four hours from the need having been discovered) with as much adequate posting and notification to the entire membership within that period of time so that the greatest number of members possible may attend.
  4. A quorum is required to exist before the meeting may be called to order. A quorum is nine (9) members in addition to the Moderator. Due to a special called meeting occurring when a overwhelming instance occurs within the community, there is no limit on the amount of time to wait for a quorum to exist

Article VI Final and complete adoption of these ByLaws and how to amend this document.

Section 1. Final and complete adoption.
  1. These ByLaws were adopted by the Phoenix-Gaming Community in their final and complete form on September, 10, 2006.
Section 2. How to amend this document.
  1. This document may be amended only after motion for amendment is made at a regularly scheduled community meeting or at a special called community meeting, followed by a second and a simple majority vote.
  2. Once the motion and second is approved by simple majority vote, the proposed change must be posted in the community forums for a period of two weeks to allow for community input and discussion.
  3. After input and discussion in the community forums has occurred for two weeks, the motion may then be brought forward as an agenda item under Old Business for further discussion and community input.
  4. Once discussions have ended, a motion and a second for adoption of the change must occur; subsequent to the motion and a second, a two-thirds majority vote must pass the amendment as made in the motion.
  5. Roberts Rules of Order prevail through all discussions, motions and any amendments to primary motions during the ByLaws amendment process.
  6. Once passing, the amendment to the ByLaws is placed into the HTML document and enforcement begins from that moment. The relevant Paragraph must be followed by the designation *Amended on MM/DD/YY* to properly reflect when the amendment was adopted by the community.
  7. Emergency amendments due to unforeseen circumstances require the motion, second and discussion of the amendment with a greater than 90% present vote of the membership at either a regular scheduled meeting or at a special called meeting. Amendments passing in an emergency situation must be posted immediately to both the forums and to this HTML document in the format specified in Paragraph (E) above.

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